by IT Nation | Jan 6, 2020 | Cloud Apps, Cybersecurity, Email
You’ve probably heard plenty about Microsoft Office 365. You might even be familiar with some of its tools and features. But if you aren’t already using the cloud-based solution, chances are that you’re not aware of the difference Office 365 can make for your employees and their productivity.
In our experience, the primary inhibitor to businesses adopting Office 365 is lack of resources: IT personnel are busy with other tasks, and migrating data to the cloud can be difficult without in-house expertise. But with IT Nation, you can unlock the potential of Office 365, which is so much more than just Microsoft Office in the cloud. The list of benefits is long, but we’ve narrowed them down to these six main reasons to migrate and grow your business:
1. Simplified Administration
Dealing with software licenses can be a headache. But Office 365 includes all licensing and it can be deployed company wide, ensuring that all employees have the same version of Microsoft apps and automatic updates at the same time. Employees also can log on from any device at home or in the office. Since each user can install Office 365 on up to five devices, a mobile BYOD (bring your own device) policy is much easier to manage. In addition, data backup, security and recovery are managed by Microsoft.
2. Mobile Access
With Office 365, your calendar and all of your contacts and emails are automatically synchronized with your mobile devices, allowing you to access and edit files in Word, Excel, PowerPoint, Outlook and OneNote from anywhere, anytime. All you need to do is add your work account to the Microsoft Office app and you can easily edit the files you have saved in OneDrive for Business.
3. Lowers Business Costs
With Office 365, you don’t have to worry about servers (or the related energy costs and office space to store them) or rely on a heavy in-house IT department. We can act as an extension of your IT team to handle all on-boarding and ongoing support so you don’t have to. In addition, you can swap out DropBox for Microsoft OneDrive and use Skype for Business in the place of GoToMeeting to save money.
4. Powerful Collaboration Tools
Office 365 enables your employees to communicate via instant messaging and work collaboratively on documents and files in SharePoint. You can set your own document management and sharing criteria, allowing you to quickly share files and build intranets, extranets and project-oriented collaboration sites. Microsoft Office 365 also offers a video delivery solution with built-in encoding and management tools to streamline the process of uploading video and building video portals. And video is stored and streamed from Microsoft Azure using Microsoft’s global network.
5. Scalability and Flexibility
Office 365 grows with your organization, allowing you to add or remove users by simply adding or removing licenses. You’re not locked into a contract, you’re only committed to your service package for a month at a time with a flexible monthly subscription model. Office 365 also allows you to mix-and-match apps to customize solutions for different users or departments.
6. Robust Security and Compliance
With Office 365, Microsoft systems scan your messages and documents for spam and malicious software, and Microsoft data centers help safeguard your data. Essentially, you get built-in security and it’s easy to remotely wipe all data if you lose a mobile device. Additionally, multiple add-ons let you tailor Office 365 to specific industry regulations and data compliance requirements. For example, security and encryption settings can be customized to comply with HIPAA, FISMA, ISO 27001, and more.
The bottom line is that, in today’s competitive business environment, your business can’t afford not to use Office 365.
by IT Nation | Dec 16, 2019 | Cybersecurity, IT Security
So what is Ransomware actually? You may have heard about it on the news, the radio, from a colleague or there may even be a Ransomware infection warning on your screen right now.
What is Ransomware?
Ransom Malware, or “ransomware” is a type of computer virus that blocks you from accessing your computer system or personal files and demands payment in order to regain access. The earliest ransomware was developed in the 1980s, and payment was often sent through the regular mail. Today, ransomware developers demand that payment be sent through cryptocurrency, gift card, or credit card.
How did I Get Ransomware?
There are many ways that ransomware can gain access to your computer or files. One of the most common methods today is through malicious spam, which is unsolicited email that is used to deliver malware. The email might include booby-trapped attachments, such as PDFs or Word documents. It might also contain links to malicious websites.
These methods leverage social engineering in order to trick people into opening attachments or clicking on links by appearing as legitimate- whether that’s by seeming to be from a trusted company or a friend. Cyber criminals use social engineering in other types of ransomware attacks too, such as posing as the FBI or IRS in order to scare users into paying them a sum of money to unlock their files.
Another popular infection method is malvertising. Malvertising, or malicious advertising, is the use of internet ads to distribute malware with little user interaction required. While browsing the web, even on legitimate sites, users can be redirected to criminal servers without ever clicking on an ad. These servers use cookies to catalog details about victim computers and their locations, and then select the malware best suited to deliver. Often, that malware is ransomware.
Types of Ransomware
There are three main types of ransomware, ranging in severity from mildly off-putting to extremely dangerous. They are as follows:
Scareware
Scareware, as it turns out, is not that scary. It includes rogue security software and tech support scams. You might receive a pop-up message claiming that malware was discovered and the only way to get rid of it is to pay up. If you do nothing, you’ll likely continue to be bombarded with pop-ups, but your files are essentially safe.
A legitimate cyber security software program would not solicit customers in this way. If you don’t already have this company’s software on your computer, then they would not be monitoring you for ransomware infection. If you do have security software, you wouldn’t need to pay to have the infection removed, you’e already paid for the software to do that very job.
Screen Lockers
When lock-screen ransomware gets on your computer, it means you’re frozen out of your PC entirely. Upon starting up your computer, a full-size window will appear, often accompanied by an official-looking FBI or US Department of Justice seal saying illegal activity has been detected on your computer and you must pay a fine. However, the FBI would not freeze you out of your computer or demand payment for illegal activity. If they suspected you of piracy, child pornography, or other cyber crimes, they would go through the appropriate legal channels.
Encrypting Ransomware
This is the truly worst ransomware. This ransomware can thoroughly encrypt your systems and files, while the criminals behind the attack demand payment in order to decrypt them. This type of ransomware is so dangerous is because once cyber criminals get a hold of your files, no security software or system restore can return them to you. Unless you pay the ransom, they’re gone. And even if you do pay up, there’s no guarantee the cyber criminals will give you your files back.
Who do ransomware authors target?
When ransomware was introduced (and then re-introduced), its initial victims were just computer users. Then cyber criminals began to realize ransomware’s full potential when they started targeting businesses. Ransomware was so successful against businesses, halting productivity and resulting in lost data and revenue, that its authors turned most of their attacks toward them. By 2017, 35 percent of small and medium-sized businesses had experienced a ransomware attack.
What to do if I’m infected
The number one rule if you find yourself infected with ransomware is to never pay the ransom. (This is now the recommended advice endorsed by the FBI). All paying attackers does is encourage them to launch attacks against either you or someone else. However, you may be able to retrieve some encrypted files by using free decryptors.
To be clear: not all ransomware programs have had decryptors created for them. In many cases, the ransomware is utilizing advanced and sophisticated encryption algorithms. Even if there is a decryptor, it’s not always clear if it’s for the right malware. You don’t want to make things worse by using the wrong decryption script. Therefore, you’ll need to pay close attention to the ransom message itself, or perhaps ask the advice of an IT specialist before trying anything.
How do I protect myself from ransomware?
Experts agree that the best way to protect yourself from ransomware is to prevent it from happening at all.
While there are few methods to deal with a ransomware attack, the solutions aren’t perfect, and often require much more technical skills than the average computer user is used to.Â
Here’s how IT Nation, Inc. recommends avoiding ransomware attacks:
The first step in ransomware prevention is to invest in comprehensive cybersecurity program with real-time protection that’s designed to prevent advanced malware attacks such as ransomware. You should also look out for features that will both shield vulnerable programs from threats (an anti-exploit technology) as well as block ransomware from holding files hostage (an anti-ransomware component). Customers who were using the premium version of Malwarebytes for Windows, for example, were protected from all of the major ransomware attacks of 2017.
Next, as much as it may pain you, you need to create secure backups of your data on a regular basis. Our recommendation is to use cloud storage that includes high-level encryption and multiple-factor authentication. However, you can purchase USBs or an external hard drive where you can save new or updated files, just be sure to physically disconnect the devices from your computer after backing up, otherwise they can become infected with ransomware, too.
Then, be sure your systems and software are updated. The WannaCry ransomware outbreak took advantage of a vulnerability in Microsoft software. While the company had released a patch for the security loophole back in March 2017, many users didn’t install the update, which left them open to attack. We get that itis hard to stay on top of an ever-growing list of updates from an ever-growing list of software and applications used in your daily life. That’s why we recommend changing your settings to enable automatic updating.
Finally, stay informed. One of the most common ways that computers are infected with ransomware is through social engineering. Educate yourself (and your employees if you’re a business owner) on how to detect malspam, suspicious websites, and other scams. And above all else, exercise common sense. If it seems scammy, it probably is.
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